Administrative Assistant III

Department: Dept of Psychology and Philosophy

Full time

Open until filled: Yes

Requisition: 202300075S

Educational and Experience Requirement:

High School graduate or G.E.D. equivalent. Two years relevant clerical experience or experience in a related field. Additional education may be considered in lieu of experience.

Nature & Purpose of Position:

Performs complex clerical duties for the Psychological Services Center and the Department of Psychology and Philosophy.

Primary Responsibilities:

Performs complex clerical functions to include data and document processing and provides general customer service. Performs data entry, verifies data and files. Performs receptionist duties, directs phones and walk-in customers, and schedules appointments. Runs standard reports. Solves routine problems to complete tasks of a repetitive nature. Receives and distributes mail. Oversees billing and filing of court reports. Orders and maintains supplies. Responds to students and faculty regarding legal risk management while handling legal questions from attorneys. Handles P-card purchases. Assists new and incoming doctoral students with new-hire paperwork. Responds and/or triages complaints and concerns from mental health patients. Performs other related duties as assigned.

Other Specifications:

Requires basic knowledge of general clerical functions. May require the ability to perform word processing. Requires accuracy in finding files, entering facts or figures, and operation of office equipment. Requires accuracy in all duties. Requires frequent interaction with the public and students. Must have the ability to effectively articulate information. This position handles highly confidential information. Incumbent expected to uphold the Psychological Service Center’s standards of professionalism and confidentiality. Knowledge in standard office equipment, Microsoft Word, QuickBooks, Adobe Contribute and/or Dreamweaver preferable. Knowledge in Health Insurance Portability and Accountability Act (HIPAA) compliant rules.

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

Physical Address:

Human Resources Department

1831 University Ave, John W. Thomason Bldg. Suite 202

P.O. Box 2356

Huntsville, TX 77341-2356

SHSU Employment Office: [Register to View]

Email: Employment@SHSU.edu

Employment Portal: shsu.peopleadmin.com