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(Archived) Administrative Associate II - Assistant to the Chair at Sam Houston State University in Huntsville, Texas

Last Updated: 3/16/23

Job Description

Requisition 202300044S

Position Title Administrative Associate II - Assistant to the Chair

FLSA status Non-Exempt

Hiring Salary This position is a pay grade 11. Please see Pay Grade Table at:

Occupational Category Technical/Para-Professional

Department Dept of Physics

Division of Academic Affairs

Educational Requirements for the Position

Associates Degree in related field. Three years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Performs advanced administrative assistant duties for the Department of Physics.

Primary Responsibilities

Performs a variety of clerical and secretarial duties such as: exercises responsibility for the utilization of correct format, grammar, punctuation, and spelling; typing a variety of material, including manuscripts, from very rough drafts which involve special formats and complicated footnotes and bibliographies; maintaining bookkeeping records pertaining to budgets, grants and contracts as required by the supervisor; making arrangements for meetings and conferences, notifying participants of dates, times and locations, and takes and transcribes the minutes of such meetings and conferences as directed by the supervisor; receiving and screening visitors; making appointments for the supervisor; maintaining confidential records and files; composing routine correspondence; receiving, sorting, and distributing mail; and, searching for, assembling, and organizing materials required by the supervisor. May assist in the preparation of quarterly, annual, and other periodic reports. Performs other related duties as assigned.

Other Specifications

Use of computer, copier, printer, typewriter, and standard equipment common to most offices. Must type a minimum of 55 words per minute net score. Proficiency in the use of English, spelling, and business mathematics. Work is performed mostly in a semi-private office area with an almost complete absence of disagreeable working conditions. May spend but not necessarily limited to from 25 percent to 50 percent of time on routine contacts with others such as receiving visitors and providing information in person or by telephone to other departments and offices or to the general public.

Full Time

To apply please visit

EEO Statement

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

Company Details

Huntsville, Texas, United States
A Great Name in Texas Education! Named for Texas’s greatest hero, Sam Houston State University (SHSU) continually honors its historical roots through academic excellence. For more than 140 years, SHSU has been preparing students for meaningful lives of achievement. Its motto, “The measure of a Life is its Service,” resonates among its approximately 21,612 students, eight college...