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Administrative Assistant Senior - Pediatric Special Needs

Medical College of Wisconsin

Last Updated: 5/22/22

Job Description

We’re looking for those individuals—the creative thinkers and innovation seekers—who are content with nothing short of changing the world. Discover the endless opportunities within the Medical College of Wisconsin and be inspired by the work we can do together to improve health, and make a positive, daily impact in our communities.

In the role of Administrative Assistant Senior working in Milwaukee, Wisconsin. Our Administrative Assistant will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures for the Division of Special Needs in the Department of Pediatrics.


  • Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
  • Compose correspondence as needed, which may contain confidential information. Proofread and format documents to ensure accuracy.
  • Provide administrative support, including calendar management, for Section Chief, Division Administrator and faculty.
  • Assist with clinical research study related activities on a patient, protocol, and financial level. Assist with grant applications and required documentation.
  • Use complex functions of a variety of computer applications and software packages to develop macros and templates.
  • Screen telephone calls to resolve complex inquiries.
  • Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
  • Compile data and information from multiple sources to prepare reports.
  • Provide cross-coverage for other administrative support team members within the division.
  • Process payment requests, requisitions, and invoices.
  • Distribute mail and organize filing systems accurately maintaining records.
  • Perform other duties as assigned.
  • Knowledge – Skills – Abilities
  • Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
  • Organization, time management, interpersonal, communication, and problem-solving skills.

Preferred Schedule:
Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Appropriate experience may be substituted for education on an equivalent basis

  • Minimum Required Education: High school diploma
  • Minimum Required Experience: 5 years of experience

Preferred Experience: Excellent oral and written communication skills are essential. Strong critical thinking, problem solving and attentiveness to detail required. Ability to demonstrate responsibility and dependability when completing assignments, plan and organize work according to established priorities and completed assignments accurately within established timeframes. Ability to work independently and part of a team. Demonstrates cooperation, courtesy and consideration when working effectively with varied people.

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vison, and Dental. Along with Flexible Spending options

  • 403B Retirement Package
  • Competitive Vacation and Paid Holidays offered
  • Tuition Reimbursement
  • On campus Fitness Facility, offering onsite classes.
  • Additional discounted rates on things as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see:

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

Company Details

Milwaukee, Wisconsin, United States