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Project Manager - Communications, School of Medicine

Medical College of Wisconsin

Last Updated: 6/04/22

Job Description

he Medical College of Wisconsin brings a synergy between the best medical education, research and patient care. Tomorrow’s discoveries happen right here alongside the very people who bring those lessons to our students. Every bit of knowledge, and every advancement, provides our students with an unprecedented, collaborative learning environment, and helps improve the vitality and care of our communities.

In the role of Project Manager – Communications working in Milwaukee, Wisconsin. Our Project Manager is responsible for supporting the planning, facilitation, communications and coordination of strategic projects, programs, and initiatives supporting the Office of the Dean and Provost.

The Project Manager executes the planning, development, and implementation of strategic projects and initiatives working in partnership with interdisciplinary work groups and key stakeholders to meet the strategic vision of the project. Effectively manages implementation schedule and priorities and delivers high quality solutions. Provides direction to workgroups and project team.


*Oversees multiple projects of a complex nature involving multiple departments and stakeholders across the organization. Manages project design and scope, project planning and tracking, implementation, and transition to operations.

*Assembles project teams, assigns individual responsibilities, assigns appropriate resources to project deliverables, and develops and maintains the project schedule to ensure timely and successful project completion.

*Creates and oversees effective communication plans that address all aspects of the project and comprehensively target appropriate audiences. Facilitates communication among workgroups and key stakeholders. Composes and edits correspondence. Reports on project status.

*Maintains communication with project executive sponsor/delegate to manage expectations throughout the project. Is responsible for matching executive sponsor commitments with organization and department goals. Manages relationship with stakeholders and community partners.

*Utilizes effective change management techniques to manage changes to project scope and impact of changes on key stakeholders.

*Effectively utilizes project management tools and techniques, such as creating and maintaining project schedules, risk and issues logs, project change requests, and status reporting.

*Utilizes appropriate project team members as contributors, reviewers, and approvers of project documentation to produce high-quality project deliverables.

*Assures compliance with regulatory and institutional policies and committees.

*Develops and implements the communication plans driven by the SOM

*Drives all aspects of the most important meetings of the SOM including the Dean’s Executive Workgroup, Executive Committee of the Faculty, Clinical Chairs, Sub-committee(s) of the Board of Trustees: ACRE, Advisory Council, and the Provost Report. Holds ultimate accountability to successfully deliver institutionally aligned executive level work for all assigned meetings. Included in this work are all aspects of project management, guidance and direction for content developers, meeting summaries, process improvements and talking points.

*Creates, manages, and reviews SOM social media

*Undertakes special projects assigned by the AVP/COS involving key internal and external constituencies including chairing meetings, preparing briefing materials.

*Supports, maintains, and enhances SOM website and electronic communications, including e-newsletters to different constituents, online project directory, and other tools and publications.

*Manages the departments communication’s timeline and processes. Ensures that information is available, easy to find and convenient; utilizes communications templates and follows processes and protocols.

*Coordinates SOM content from multiple and diverse sources. Ensures that messages reflect MCW and partner priorities and style guidelines.

Preferred Schedule:
8am - 5pm

Position Requirements:


Minimum Required Education: BA/BS required

Minimum Required Experience: 4-7 years of experience in formal project management or organizational level communications

Preferred Experience: Experience in an academic environment or health care institution preferred.

Field: Project Management, Executive Communications, Higher Education and/or Health Care.

Certification: Preferred certifications include: Formal Project Management training and / or certification,

i.e. PMP, Six Sigma, CPPM, etc.

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vison, and Dental. Along with Flexible Spending options

  • 403B Retirement Package
  • Competitive Vacation and Paid Holidays offered
  • Tuition Reimbursement
  • On campus Fitness Facility, offering onsite classes.
  • Additional discounted rates on things as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see:

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.


Company Details

Milwaukee, Wisconsin, United States