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In the role of Grants Operations Coordinator working in Milwaukee, Wisconsin. Our Grants Operations Coordinator organizes varied and more difficult financial and business-related analysis and research. Prepares financial analysis and projections and analyze funding resources. Responsible for coordination with the Grants Management Administrator to serve as an important resource providing guidance and oversight on issues related to the fiscal, administrative and regulatory management of grants, contracts and sponsored projects from award receipt through closeout. This position works closely with the principal investigator, support staff, and MCW Central Administration to provide post-award services in managing grants and contracts. Responsible for working closely with Principal Investigators and support staff to prepare budgets, submit proposals, and advise Principal Investigators on contract, grant, co-operative agreement, foundation and gift terms and conditions throughout the period of the award. Responsible for coordinating workflow to ensure policy and to meet deadlines. Provide fiscal reports for control and management of Pediatrics’ financial affairs. Responsible for maintaining, analyzing, and reconciling accounts.
- Coordinate financial analysis and projections and analyze funding resources. Responsible for coordination with the Grants Management Administrator to serve as an important resource providing guidance and oversight on issues related to the fiscal, administrative, and regulatory management of grants, contracts and sponsored projects from award receipt through closeout. This position works closely with the principal investigator, support staff, and MCW Central Administration to provide post-award services in managing grants and contracts. Responsibilities include budget preparations, proposal submissions, and advising Principal Investigators on contract, grant, co-operative agreement, foundation and gift awards regarding their terms and conditions throughout the period of the award. Responsible for managing workflow to ensure policy and to meet deadlines. Provide fiscal reports for control and management of Pediatrics’ financial affairs.
- Oversee department internal research funding process. Maintain internal research funding accounts, monitor balances, and provide ad hoc financial reporting to Department of Pediatrics Administration.
- Focus grants financial detail for fiscal year budget submission. Generate grant reporting to inform departmental budget decisions.
- Participate in monthly financial statement review. Providing detailed analysis regarding department research initiatives to Department of Pediatrics Administration.
- Analyze Grants, contracts, and other summary projects to ensure proper expenditures. Project balances for grants/projects ending and make recommendations to principle investigators regarding strategies that best meet their objectives. Follow through with the Office of Sponsored Programs to either close or extend project accounts as needed.
- Administer financial projects and monitor daily financials of research/grant accounts to assure appropriate spending within grant guidelines and MCW policies. Oversee ongoing award financial activity of grants and contracts to ensure that reporting requirements and deliverables are met. Provide guidance to post-award staff and other accounting staff for grant related activities as needed.
- Identify and propose solutions to inefficiencies and opportunities for cost reduction. Investigate and resolve grant financial errors and discrepancies and make necessary corrections if needed. Provide guidance to principal investigators and support staff to gain a full understanding of the criteria and requirements necessary to manage each award. Ensure award is set up properly in the Oracle system.
- Analyze monthly financial performance compared to budget. Oversee grant expenditures and spending trends through financial reports on a weekly basis to ensure appropriate funds are available for various expenditure categories. Ensure that direct costs charged to grants and contracts are both available and allowable under sponsor guidelines and OMB Uniform Guidance.
- Process ad hoc requests and provide financial interpretation, and analysis. Interpret MCW financial reports to internal departments and prepares queries or special reports upon request.
- Facilitate orientation workshops to educate principal investigators and support staff about MCW’s and the Department of Pediatrics’ policies, forms, and procedures. Assist in completion of special projects as assigned.
- Perform other duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources.
Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills.
Monday-Friday 8:00 AM- 5:00 PM. Full-time role with expectations for coverage during core business hours; flexibility required to meet business needs
* Minimum Education: Bachelor's Degree
* Prior Experience: 6 years of experience
Preferred Field of Study: Accounting, Finance, Business, or related field
- Outstanding Healthcare Coverage, including but not limited to Health, Vison, and Dental. Along with Flexible Spending options
- 403B Retirement Package
- Competitive Vacation and Paid Holidays offered
- Tuition Reimbursement
- On campus Fitness Facility, offering onsite classes.
- Additional discounted rates on things as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
For a full list of positions see: www.mcw.edu/careers
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
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