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(Archived) BUSINESS OPERATIONS COORDINATOR, CHANCELLOR’S OFFICE

Last Updated: 8/13/22

Job Description

UC San Diego

BUSINESS OPERATIONS COORDINATOR, CHANCELLOR’S OFFICE

Salary Range: $49,750 - $66,340/year


DEPARTMENT OVERVIEW

The Office of the Chancellor supports the Chancellor’s leadership by providing administrative, organizational, communications support and strategy development and services to advance the Chancellor’s vision and to execute campus priorities as identified in UC San Diego’s strategic plan.

POSITION OVERVIEW

The Chancellor's Office is recruiting for a Business Operations Coordinator. This new position will be primarily responsible for administering the day-to-day operations of the Chancellor’s Immediate office and ensuring the orderly functioning of the unit. Under general direction, works on operational and / or procedural assignments that require the exercise of considerable discretion and independent judgment in the disposition of sensitive and confidential matters on behalf of the Chancellor's Office. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments.

The Business Operations Coordinator administers the day-to-day financial operations for the Chancellor’s immediate office executives including recharges, requisitions, purchase orders, payment requests, Procurement Card purchases, and Travel & Entertainment expenses. Reconciles problems associated with day-to-day financial matters, and recommends and implements changes and solutions. Coordinates travel and meeting arrangements for the Chancellor's Immediate office executive staff, and reconciles travel and events. Promotes a culture of equity, diversity, inclusion, and respect. Provides superior customer service to internal and external constituents.

Provides general administrative and operational support to the Chancellor's Office, including but not limited to scheduling and coordinating events and meetings, oversight for facilities maintenance, office access, supply inventory and vendor relations, and content management of the Chancellor's Office web pages, databases and distribution lists. The Business Operations Coordinator additionally serves as the Chancellor's Office Emergency Operations Officer, and assists with projects of a highly confidential and sensitive nature as needed.

This position is designated "Confidential" within the meaning of the Higher Education Employer- Employee Relations Act.

• Please submit a cover letter for a complete application.


QUALIFICATIONS

• Strong demonstrated experience with providing full range of high-level independent administrative support.

• Proven skill coordinating complex activities and using independent judgment to organize and prioritize office functions.

• Experience participating in, contributing to, and following through on completion of projects. Experience with administrative leadership, and organizing and facilitating project meetings.

• Demonstrated experience and proven ability to handle a complex calendaring system.

• Demonstrated ability to plan, coordinate, organize, and execute events and meetings with close attention to detail, including demonstrated skill in working with vendors, venues, and services. Experience managing logistical details of assigned meetings and events from inception to completion. Ability to coordinate assembly of materials related to protocol visits, special events, meetings, conferences, workshops and other activities as needed.

• Demonstrated competency and commitment to equity, diversity and inclusion.

• High school diploma or equivalent experience. 3+ years of experience preferred.

Preferred

• Knowledge of the principles of higher education and of an academic institution's organizational structure and function.

• Knowledge of University policies and procedures regarding purchasing, travel, and disbursements.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.Overtime may be required.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce.

This position is eligible for full benefits first day of hire:

a) Health/Dental/Vision Insurance.

b) Vacation/holidays (15 vacation days & 14 paid holidays a year).

c) Work/Life Balance.

d) UC Retirement Plan.

e) Pet Insurance.

For more information about UCSD Benefits please visit https://blink.ucsd.edu/HR/benefits/index.html and UCSD Work/Life visit https://blink.ucsd.edu/HR/benefits/work-life/quality-index/index.html.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

Apply Online:

http://50.73.55.13/counter.php?id=234024

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community - https://ucsd.edu/about/principles.html.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

Company Details

La Jolla, California, United States