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(Archived) Accounting Technician (Temporary/Hourly)
Job Description
Accounting Technician (Temporary/Hourly)
MiraCosta College
For full details and to apply, go to https://jobs.miracosta.edu/postings/2978
Type of Assignment: Full Time
Assignment Category: Temporary Assignment
Position Details:
The person selected for this temporary, short-term assignment will perform a variety of accounting operations for the district. The assignment will be for approximately 4-5 months, ideally beginning as soon as possible and going through June 30, 2022, with continued employment contingent on district needs. The work schedule will be full-time, Monday through Friday, 8am - 4:30pm.
MiraCosta College has a telework program that temporary/hourly employees may be eligible to participate in with approval by the appropriate vice president. The Vice President of Administrative Services has approved the possibility for the person hired for this assignment to telework. Please note that no employee shall be authorized to telework 100% of the time. Regular, on-campus presence is expected for all District employees on a weekly basis.
IMPORTANT: MiraCosta College requires that all employees be fully vaccinated against COVID-19 in order to promote a safe and healthful workplace for employees and to promote the health and safety of our campus community. Unvaccinated employees are at greater risk of contracting and spreading COVID-19 within the workplace and to the college community that depends on college programs and services. As of August 23, 2021, all employees must submit proof of vaccination or request and receive approval for a medical or religious exemption prior to their start date. For more information, please visit https://www.miracosta.edu/covid/covid-vaccination-requirements.html.
Salary Range: 21
Compensation: $31.02 per hour (range 21, step 1).
Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.
Benefits:
Short-term, temporary employees may be eligible for Healthy Families Sick Leave, and enrollment in a retirement system.
Position Term in Months: $Term
Application Procedure:
In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number. Applications will continue to be accepted until the position is filled:
1. Application on which you list all relevant experience.
2. A current resume or curriculum vitae summarizing your educational background and experience.
The Accounting Supervisor will review application materials. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.
Offer of employment to the person selected for this position is contingent upon 1) proof of being fully vaccinated* for COVID-19 or requesting and receiving approval for a medical or religious exemption; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) approval by the Board of Trustees.
*Individuals are considered fully vaccinated against COVID-19 two weeks or more after they have received the second dose in a 2-dose series (e.g. Pfizer-BioNTech or Moderna), or two weeks or more after they have received a single-dose vaccine (e.g., Johnson and Johnson [J&J/Janssen).
Retired STRS members are not eligible for this position.
Basic Function:
Under direction, perform a variety of accounting operations; audit, reconcile and disburse district-wide funds including travel, revolving cash, financial aid and construction; maintain and reconcile general and subsidiary ledgers, categorical funds and construction contracts in compliance with the California Community Colleges Budget and Accounting Manual and the San Diego County Office of Education Claims Manual; provide budget technical direction to faculty, staff and administrators; and perform related duties as assigned.
Distinguishing Characteristics:
While Accountants focus on general ledger, subledgers, reconciliation and complex financial reports/statements, an Accounting Technician focuses on the disbursement of funds. Duties involve analyzing, auditing, processing and reconciling all disbursements for the district.
Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
1. Determine appropriate method of payment, according to Generally Accepted Accounting Principles (GAAP) and in compliance with district policies and procedures, local, state and federal agencies; prepare and audit backup documentation for warrants for the district’s governmental, proprietary, fiduciary funds and other legal entity funds that the district supports, audit purchase orders, invoices, requisitions, receipt forms, employee reimbursements and student payments; prepare appropriate documentation to meet county requirements; assign and audit account numbers for purchases and services acquired through purchase orders, petty cash, revolving cash account (RCA) reimbursements and employee reimbursements; ensure proper departmental authorization and appropriateness of requested items and/or services; ensure timely and accurate preparation and distribution of approved payments, reimbursements and refunds; analyze emergency requirements and take effective courses of action.
2. Review for accuracy and prepare and process travel requests, travel advances and travel claims; maintain travel log with pertinent information; assign, verify and budget check availability of funds for travel of all district employees; audit and process for payment reimbursements for travel expenses; collect and reconcile travel receivables; coordinate and authorize use of the travel credit card account for airfare with district employees and district travel agency; administer use of and responsibility for State of California credit cards; coordinate with Director of Risk Management for authorizations and approvals for district employees’ mileage reimbursements.
3. Analyze and advise budget managers of increases to purchase orders; assign and verify account numbers for validity of expenditures for reimbursement; prepare and enter journal vouchers and journal entries as needed to correct discrepancies in the general ledger and budget.
4. Maintain district RCA and issue checks for emergency payment requirements; reimburse and reconcile the district RCA to ensure adequate funds are available; provide accurate expenditure reporting for budget, financial reports and claims; prepare and record district deposits from various sources to cash clearing account.
5. Prepare federal and state quarterly reports from data through general ledger accounts for sales and use tax and non-resident alien reporting and payment; upload information and payments to various agencies through electronic wire transfers.
6. Coordinate with Financial Aid and Student Accounts personnel the processing of financial aid disbursements. Reconcile and confirm fund totals with financial aid totals. Audit and process payment cancellations and reissue rejected and overage payments. Upload EFT data file to third party processor and initiate bank wire transfer.
7. Perform year-end close functions and assist with the annual district audit.
Other Duties:
1. Prepare monthly reconciliation reports for construction, analyzing each project number for budget and account accuracy as well as spending accuracy; budget to general ledger, general ledger reclassification for software purchases, purchase order reconciliations; prepare and enter journal corrections for budget expenses, encumbrances and pre-encumbrances.
2. Assist in the analysis of various accounts in governmental, proprietary and fiduciary funds; perform calculations, maintain records and prepare reports within scheduled timelines; disburse information and reports as assigned.
3. Communicate with all levels of district personnel, students and outside vendors, directing and assisting them regarding policies, procedures, receipt of goods and services, invoices, change orders, required supporting documentation and account balances.
4. Provide technical assistance and budget management support to all levels of district personnel, assist in preparing reports and analyzing expense records. Process budget journals and budget transfers.
5. Perform related duties as assigned.
Knowledge Of:
1. Generally accepted accounting principles (GAAP) and practices.
2. Methods and techniques used for financial analysis.
3. Integrated information systems and use of appropriate software; understanding of data management software applications.
4. Correct English usage, grammar, spelling, punctuation, and vocabulary.
5. Basic math, statistical math and financial recordkeeping techniques.
6. Interpersonal skills using tact, patience and courtesy.
7. Written and oral communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.
8. College organization, functions, rules, policies and procedures applicable to assigned areas of responsibility
Ability To:
1. Learn and apply methods and procedures of community college accounting.
2. Understand community college budget and fiscal procedures and policies.
3. Interpret and apply applicable sections of the state education code and other applicable laws.
4. Learn and apply district organization, operations, policies and objectives.
5. Interpret and apply applicable sections of sales and use tax reporting.
6. Understand applicable sections of IRS reporting for non-resident aliens.
7. Independently plan and organize work.
8. Communicate effectively both orally and in writing.
9. Maintain records and prepare reports.
10. Understand and follow written and oral instructions.
11. Operate a computer and standard business software.
12. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.
13. Establish and maintain effective working relationships with all those encountered in the course of work.
Education & Experience:
Graduation from high school or GED equivalent and three (3) years of operations accounting or bookkeeping experience; or an equivalent combination of training and experience.
Desirable Qualifications:
Licenses & Other Requirements:
A valid California driver’s license and the ability to maintain insurability under the district’s vehicle insurance program.
Physical Effort:
The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to work at a computer, including repetitive use of a computer keyboard, mouse or other control devices; ability to travel to a variety of locations on and off campus as needed to conduct district business.
Emotional Effort:
Ability to develop and maintain effective working relationships involving interactions and communications in person, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to concentrate on detailed tasks for extended periods of time and/or intermittently while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities.
Working Conditions:
Primarily works in an office environment. Subject to frequent interruptions by individuals in person or by telephone; intermittent exposure to individuals acting in a disagreeable fashion. May work at any district location or authorized facility during day and/or evening hours with occasional evenings and/or weekends on an as-needed basis. Occasional local travel may be requested.
Posting Number: S21/22039P
Human Resources Contact Information: jobs@miracosta.edu or [Register to View]
Job Close Date:
Open Until Filled: Yes
First Screening Date: Applications will be screened as they are submitted and will continue to be accepted until the position is filled.
About MiraCosta College
MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf
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